Your first payroll: what a new Kansas employer files
Hiring your first employee means registering with four agencies before the first paycheck. Here’s the checklist.
The first paycheck is the easy part. Before it goes out, a new employer in Kansas needs a handful of registrations and forms in place.
Before the first paycheck
- An Employer Identification Number from the IRS
- A Kansas withholding tax account with the Department of Revenue
- A Kansas unemployment insurance account
- Forms W-4 and I-9 from each employee
- A new hire report to the Kansas New Hire Directory within 20 days
After you start
| Form | When |
|---|---|
| 941 federal payroll return | Each quarter |
| Kansas withholding deposits | On your assigned schedule |
| 940 unemployment return | January 31 |
| W-2s and W-3 | January 31 |
General information about federal and Kansas tax rules, not advice for your situation. Rules change; talk to your preparer before acting.
